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Request for Architectural and Engineering Services for Parshall Field Clinic

Three Affiliated Tribes – Fort Berthold Indian Reservation
Mandan Hidatsa & Arikara Nation
Elbowoods Memorial Health Center
1251 Elbowoods Loop New Town, ND 58763
 
Request for Qualifications of Architectural & Engineering Services
Parshall Field Clinic
 
Three Affiliated tribes
Mandan Hidatsa & Arikara Nation
North East Segment
 
Submissions Due July 11th, 2025 11:59 PM CST.
 
Introduction
The Three Affiliated Tribes of the Fort Berthold Reservation – North East Segment in conjunction with Elbowoods Memorial Health Center is preparing for the construction of a new ambulatory healthcare facility which will serve the medical needs of the community of Parshall as well as the surrounding communities. Elbowoods Memorial Health Center is seeking proposals for professional Architectural and Engineering Services for the Parshall Community. Companies responding to this request must submit their proposal in accordance with the enclosed requirements. (1) hard copies and (4) electronic PDF copies of the completed response must be received no later than July 11th, 2025 at 11:59 PM CST.
 
Requested Services
Elbowoods Memorial Health Center is requesting architectural/engineering services on an as needed basis including, but not limited to assistance with planning and preparation for a small ambulatory healthcare facility, project design, and services to administer construction projects to the extent required by the construction manager. Elbowoods would expect the architect to provide approve submittals, issue change orders, certify payments and administer construction projects. Various general needs projects may be needed throughout the year and the chosen architect/engineer would be involved with those as well. The construction contract will be administered pursuant to the Indian Self-Determination and Education Assistance Act, Public Law (P.L.) 93-638, and applicable sections of 25 Code of Federal Regulations Part 900, Subpart J (Construction Contracts). These regulations will be used to provide Federal assistance for this project.
 
Evaluation and Selection Procedure
Proposals will be evaluated by a selection committee. The successful proposal will be based upon the submitted information. Proposals that meet satisfactory levels of criteria will be considered. Proposals that do not meet these requirements will not be evaluated.
 
Selection Criteria
  1. Strength of Architectural/Engineering team assigned to Parshall (25%)
  2. Planning and Design Approach and Schedule (15%)
  3. Professional Fees (15%)
  4. Related and experience on similar medical facility projects (20%)
  5. Budget and Cost Control methods (20%)
  6. Native Owned Firms (5%)
Proposal Requirements
The proposed project will be designed to meet the needs of the medical staff and of the public at large, but is not limited to the following:
  1. Fully functional medical facility to support the following services
· Primary Care
· Physical Therapy
· Pharmacy
· Dental
· Optometry
· Laboratory
· Radiology
· Public Health Nursing / Community Health
· Behavioral Health
· Patient Registration
· Administration
  1. On-site roads, parking lots, curb and gutter, lighting and striping as required.
  2. On-site Infrastructure:
· Electrical
· Storm water
· Sanitary Sewer
· Domestic Water and Fire Line
· Communications including Security
  1. Representative concept design drawings for infrastructure, clinic, parking lot and garage.
  2. Cost estimate for design document drawings for the infrastructure, clinic, parking lot and garage.
  3. Cost estimate for construction including general conditions and administrative fees for complete vertical construction of the infrastructure, clinic, parking lot and garage.
  4. Cost estimate for site improvements including utility installation tie-in from curb to gutter. The base price should include the use of geothermal heat pumps with a diesel back-up generator.
  1. Coordination with The Three Affiliated Tribes of the Fort Berthold Reservation – North East Segment and Elbowoods Memorial Health Center in the development of off-site infrastructure.
    • Off-site roads, lighting, and striping
    • Off-site Sanitary Sewer
    • Off-site Domestic Water (Fort Berthold Rural Water)
  2. Mechanical and Electrical systems and support spaces
  3. Landscaping, garden, green space, signage development.
  4. On-site ambulance bay and/or maintenance shop space.
  5. Size not to exceed 12,500 ft2
  6. Facility design and construction must be built to the following codes:
  7. Company must be willing and able to obtain a Performance Bond.
  8. Must have a current MHA TERO permit or have a statement of intent to obtain an MHA TERO permit.
Submittal Requirements:
  1. Provide 4 emailed electronic PDF copies of your response.
  2. Provide 1 hard copy f your response, bound on 8.5” x 11” portrait format. Refer to Proposal requirements for page limits.
Proposal Sections:
  1. Firm Introduction: 2 Page Max
    1. Name of company submitting proposal along with address, phone number, and contact person.
    2. ND State Business License or General Contractor License.
    3. Copy of the company’s Limited Liability Insurance and OHSA 30 card.
  2. Team Qualifications: 5 Pages Max excluding resumes
    1. Provide an organizational chart of the full team required to deliver the project.
    2. Provide resumes of Key personnel who will be actively engaged in the project.
    3. Provide availability of staff who will be involved in the project.
    4. Provide the number of years the team members have worked for the company as a team.
  3. Project Experience: 20 Page Max
    1. Provide information on relevant projects experience. Include the project name, cost, and schedules for up to three comparable projects pages with images. Identify which team members proposed for this project, also worked on the three project examples shared.
    2. Provide the volume of 7-12 work you have done in the last 5 years in dollars.
    3. Provide the number of Tribes you have done architectural projects for in the past 5 years.
    4. Please share what you believe will be the biggest risks in this project and how you will approach them.
    5.  
  4. Proposed Schedule: 2 Page Max
    1. Proposal submission deadline: 07-11-2025
    2. Proposals graded deadline: 07-25-2025
    3. Start final negotiations with selected company: 08-11-2025
  5. Other Relevant Qualifications:
 
The Following schedule has been identified for the selection of an Architectural firm for the Design, Documentation and Construction Administration:
Proposed Timeline:
RFQ Advertisement:
Questions Due:
Proposal/Qualifications Due:
Interviews with Candidates:
Select Architectural firm:
Start Construction:
 
Questions should be emailed to Sara Eagle-Pieper at Spiepereagle@mhanation.com and Ronald “RJ” Rabbithead at ronald.rabbithead@ihs.gov .
 
Electronic PDF responses should be emailed to the following:
 
Mail physical copy of response to 1251 Elbowoods Loop New Town, ND 58763
 
IMPORTANT NOTE:
This Request for Qualifications (RFQ) for an Architect does not obligate North East Segment to award a contract, interview or complete the proposed projects. North East Segment reserves the right to cancel this RFQ if it is in its best interest.
Proposals must be clear and concise. Proposals that do not conform to the RFQ format may be rejected. North East Segment is not responsible or liable for any cost inquired by proposers.